F-2 schools

If you have a small number of students participating in ELLA, you will only need to create one group. If you have a larger numbers of students, you may want to create more than one group.

NOTE: Deleting a group will also delete all students within it, their avatars and their data. This action can’t be undone.

Follow these steps to delete a group:

1. Log in to the Educator Zone on the ELLA website, using your ELLA login details.
2. Select the tab Groups and outcomes. You will see a list of all the groups you have created.
3. To delete a particular group, select View group beside the group name.
4. You will then see a list of all the students’ avatars within the selected group. To delete the whole group, select Delete group from program in the Administration section at the bottom of the screen.

NOTE: If, instead of deleting the group, you wish to remove the group from your devices but continue to access the historical data on the website, select Remove group from devices in the Administration section at the bottom of the screen. This action can’t be undone.

An avatar is a virtual profile that must be created for each student participating in ELLA. It is used to record usage data for each student. This data includes time spent on each section of the app, progression through the app, and the Australian Curriculum links associated with it.

A student can be added to a group at any time. Students can only be added to one group.

1. Log in to the Educator Zone on the ELLA website, using your ELLA login details.
2. Select the tab Groups and outcomes.
3. Select a group.
4. Select Add a child.
5. Enter the child’s name.
6. Once a child’s name has been added to a group, you will have two options to assign an associated image:

1. 1. Choose your own image:

Select Choose file and you can upload an image of your own and then select Save to add the avatar to the group. You can add an image from a tablet device photo library, or from a computer.

1. 1. 1. If accessing the website on a tablet device, you will have the option to take a photo with the tablet’s camera or upload an image from the tablet's photo library. (We suggest that you take or use a photo of an object that has meaning for the child – for example, a favourite toy or a piece of artwork.)
      2. If accessing the website from a computer, you will be able to upload an existing image.

1. 2. Assign a default avatar image:

Select Save without uploading an image and a random default avatar image will be assigned to the new child. There are 50 default images preloaded to the Educator Zone.

NOTE: Consider your preschool privacy policy when creating avatars. Using images of objects rather than children's faces is highly recommended to ensure privacy.

1. Log in to the Educator Zone on the ELLA website, using your ELLA login details.
2. Select the tab Groups and outcomes.
3. Select a group.
4. Select Add multiple children.
5. There are two ways you can add up to 50 students to a group and assign them a random default avatar image:
   1. Enter their names into the text box. Separate the names with a comma – for example, Antonella,Aydin,Jianguo. Each name can be up to 16 characters long. When you have finalised your list in the text box, select Add the listed children to the group.
   2. Create a text file (TXT, CSV or TSV) with one name per row. Select Choose file to locate your text file and then Upload file to upload the list of names to the text box. If necessary, you can edit the list in the text box. When you have finalised the names, select Add the listed children to the group.

To make changes to a student’s name or their avatar or to move them to a different group:

1. Log in to the Educator Zone on the ELLA website, using your ELLA login details.
2. Select the tab Groups and outcomes.
3. Select View group beside the group with the student and avatar that you wish to delete.
4. You will then see a list of all the avatars in that group.
5. Select View child beside the student and avatar that you wish to delete.
6. Select Update details in the top right-hand corner.
7. Select the relevant field and follow the onscreen instructions to update the details. Use Enter on your computer/tablet to save name updates.

The Australian Government Department of Education requires schools to upload their usage data on a monthly basis.

The data is used to:

• determine requirements for any future ELLA app enhancements
• assist with targeting support to schools
• monitor acceptable usage levels of participating schools.

To transmit this data once a month, simply connect all tablets that are used for the ELLA program to WiFi.

NOTE: This data is de-identified before it is supplied to the Department of Education. Please make sure your devices are showing the correct date and time for your location, as this ensures that the uploaded data is accurate.

If a student selects the wrong avatar, ask them to switch over to the correct one as soon as possible. It is important for students to use their own avatars so that the usage data is accurately recorded.

Follow these steps to try out, or demo, the ELLA app activities:

1. When you open the app, you will see all your groups on the Group page.
2. Select Enter demo mode.

NOTE: It is important to use the demo mode when trying out the apps or demonstrating them to families, so that data collected during demo use is not collated with the students’ data.